🚨 Data Protection Updates and Alerts – September ’23 🚨

Latest SchoolPro TLC Information

• Another reminder, as INSET training is very topical right now, on the importance of staff training. Staff should be trained on data protection as part of their induction and then refreshed at least every 2 years if not annually (which would be best practice).
  
  
• We have now updated our privacy notice templates in line with the updated guidance provided by the DfE. The updates are fairly minor so are not urgent for updating unless you are currently reviewing your documents.
  The changes are mostly to change references to the DfE to ‘Department for Education (DfE)’ in all cases and remove statistics on pupil data shares.The changes apply to the following privacy notice templates (short versions are not impacted):
  • Privacy Notice for Primary Academy Pupils and Parents
  • Privacy Notice for Primary School Pupils and Parents
  • Privacy Notice for School and Trust Governance Roles
  • Privacy Notice for Secondary School Pupils & Parents
  • Privacy Notice for Academy Workforce
  • Privacy Notice for School Workforce
    
    
    
• We have also updated our Acceptable Use Agreement (Staff) based on recent ICO guidance in the wake of a serious data breach in a primary school.The new version of the document contains a brand new section – “System Specific Guidelines & Procedures”. This is broken down into the following sub-sections (which can be amended and/or further added to):
  • Use of Electronic Whiteboards and Screensharing
  • School Management Information System (MIS)
  • School Safeguarding System (e.g. CPOMS, MyConcern, Provision Map)
    
    
• We have converted our most recent guidance and update blogs into pdf documents that can now be accessed and downloaded from the ‘Guidance’ folder of Global Documents. This includes the following guidance documents:
  • 🚸 KCSIE ’22 – Guidance for Online Checks of Job Applicants
  • 🔓 Lessons from a Data Breach: 📋 Guidance for Schools, Colleges & MATs
  • 🛡️ New SchoolPro TLC Cyber Security Standards Audit Tool
  • 📣 Strikes, Union Membership & Data Protection
  • ⚠️ Taking Subject Access Requests Seriously
  • 📱 WhatsApp in Schools A Guide to Safe and Compliant Use
    
    
• We’ve also recently added the following document to the portal in Global Documents:
  • Data Protection Support Guidance Document – 1-Page Reminder of How to Access SchoolPro TLC’s Data Protection Support
    You can also see this document and download a copy at the bottom of this email 👇
    
    
• As mentioned at the start of the summer break, we are pleased to inform you that we have organised a complimentary advisory session in partnership with Peninsula UK for our clients who may be facing challenges or have issues regarding HR, employment law, and health and safety matters. Get Complimentary Advice From The Market Leading HR and H&S Provider.