The online tool to assist you in achieving compliance
Our DPO Portal gives schools and MATs a simple, centralised way to manage and evidence their data protection responsibilities. Our in-house DPOs have used and developed the system since 2019, and in 2025 we launched a brand-new portal designed to make managing data protection even simpler.
The portal brings together the tools, records and reporting needed to support our DPO service, giving you greater visibility of your compliance and making it easier to keep everything in one place.
In line with the Data Protection Act 2018 and in conjunction with the ICO published audit reports from MATs, we have designed a portal that enables schools and MATs to hold and log all relevant data protection information in one place. This includes all of our policy and document templates as well as the logging and reporting of data breaches, subject access requests and data decisions. All school-specific documents are hosted here including audit reports and all logs are also easily downloadable for review at governor or trustee level.
Our online tool is hosted and secured on servers located in the UK.
We have also added a number of features to make the system easier to use for DPOs that oversee a number of schools such as in a Multi-Academy Trust (MAT) or a Local Authority (LA).
As a MAT or LA user, you can easily and quickly add documents, folder and weblinks to specific schools in your group.
You can also add documents, folders and weblinks straight into your Documents section and make them available to all of your schools with the click of a button. This way, you can create specific templates for all the schools in your group and make the documents available for them to access and download quickly and easily.
Similarly, if there are common data processors used across all of the schools that you oversee, you can add them to your group’s top-level data map and then, with a simple click, add the same processor into the data map of all of your schools at once.
We also introduced a new ‘MAT Dashboard’ that gives you an overview of the ICO registrations within your group of schools. This is especially relevant if your schools don’t share the same registration as your organisation. This will show you how many registrations are due for renewal in the next 30 days and how many have expired. You can then check with the schools to ensure they have renewed their registrations – both you and the schools have the ability to then update the renewal date to the next year.
And finally, you can also filter your schools based on the processors that they use. If there is an alert issued about a specific processor, for example, you can filter the schools in School Management based on that processor, and then export the contacts from the system using the new ‘Export Contacts’ button. You can then directly contact those schools about the issue.
The cost is per school so you can add more than one user to a school account without additional cost. We tend to recommend between 1 and 3 users per school but this will depend on your organisation.
Come and speak to us. The costs are per school but, if you are signing up several schools as part of a group, we will give you a bespoke quote for you. Please get in touch either through the contact forms on the site or through contact@schoolpro.uk and we can discuss this further with you.
Yes. Once you have signed up to one of our annual subscriptions, they will automatically renew until you cancel them. You can cancel at any time within an annual period but the cost is fixed for the year so there aren’t pro rata refunds if you cancel part way through a year.
No, prices exclude VAT. VAT will be applied at checkout in our shop.
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