Christmas Shows & Nativities – Remote Events Code of Conduct and Consents

Remote Events Code of Conduct and Consents

• The school intends to film/live stream* the Christmas nativity play in order to:
  • Provide the opportunity to run the school event as per an as-normal school calendar whilst considering the ongoing Covid situation.
  • Safeguard the health and wellbeing of the staff and pupils of the school.
  • Provide appropriate care for staff and pupils at the appropriate time.

• In order to do this, the school expects to process image and audio data of staff and children at the school. Use will be restricted to the provision of the school event for the pupils, the viewing of the event by parents and other family members, and the proper safeguarding and management of pupils and staff of the organization.

• Access to data during the online event should be restricted to those authorised to view. This will be generally limited to the pupils and appropriate staff members including those with line management or safeguarding responsibilities, or as invited by the organising teacher including families of those participating in the event.

• Only the approved system organised, overseen and monitored by the school can be used for this delivery. Our chosen system is <insert school’s solution>

• In the event of live streaming, both audio and image data for any children participating in the event will be visible to any other individuals accessing the live stream.

• For recorded events, information is located and stored in the school’s secure storage via <insert school’s solution>. Recordings will be kept securely in line with the school’s retention schedule. However, recordings of the event may be retained indefinitely as part of the historical archive of the school. This will be done securely in line with the school’s archive data storage and security protocols.

• The school and organising staff will retain control of recorded event audio and image. This may be made available for continued access by those members of the school community that are authorized to do so. Making copies of this data is prohibited except by designated members of school staff. This includes those invited to the event (for example, parents and families) further sharing or distributing footage through social media channels or other media.

• Footage from the event may be shared by the school on its website and social media channels as part of its marketing activities and to raise the profile of student achievements and activities.*